STEP-BY-STEP GUIDE
How to Automate SAP Data Entry
Eliminate manual SAP data entry without coding, API access, or ABAP developers. Go from manual to automated in 2 weeks.
Last updated: January 2026
5 Steps to Automate SAP
Identify the workflow to automate
Map out your current manual SAP process. Document every click, field entry, and decision point.
- Order entry from POS or e-commerce systems
- Invoice processing and accounts payable
- Inventory updates and stock transfers
- Customer or vendor master data maintenance
- Financial reconciliation and reporting
Pro tip: Start with high-volume, low-complexity tasks. A process running 100+ times per week with predictable steps is ideal.
Set up Mediar on your Windows machine
Download and install Mediar. The platform works at the OS level using accessibility APIs.
- No SAP API access or ABAP coding required
- Works with SAP GUI, SAP Fiori, and SAP S/4HANA
- Uses the same interfaces screen readers use
- Doesn't modify your SAP installation
Pro tip: Mediar reads what SAP exposes at the OS level, not pixels. This makes automations more reliable than screen-scraping tools.
Record or build your automation
Use Mediar's workflow builder to capture your SAP actions or build from scratch.
- Define your data source (Excel, POS, database, PDF)
- Map fields from source to SAP screens
- Set validation rules and business logic
- Handle exceptions and edge cases
- Add human-in-the-loop for approvals if needed
Pro tip: Most SAP automations follow a pattern: Open transaction → Enter data → Validate → Save. Build reusable components.
Test with sample data
Run your automation with a small batch of test transactions before going live.
- Start with 10-20 representative transactions
- Verify each SAP entry matches source data
- Test edge cases: special characters, missing fields
- Check duplicate handling and error recovery
- Validate against your audit requirements
Pro tip: Create a test dataset that includes your trickiest transactions. If it handles those, production will be smooth.
Deploy to production
Schedule your automation and monitor execution. Measure ROI against your baseline.
- Choose triggers: scheduled, event-based, or on-demand
- Set up monitoring dashboards and alerts
- Configure exception handling workflows
- Track time savings vs manual baseline
- Document for compliance and audit
Pro tip: Most teams see 90%+ time reduction within the first week. Start measuring from day one.
Common SAP Automation Use Cases
Order-to-Cash
POS/e-commerce orders automatically entered into SAP for financial reporting
4 hours/day saved
Invoice Processing
Extract data from PDF invoices and enter into SAP AP module
2 min vs 10 min per invoice
Inventory Updates
Sync stock levels from warehouse systems to SAP MM
Real-time vs end-of-day
Customer Master Data
New customer onboarding from CRM to SAP automatically
15 min vs 1 hour per customer
Ready to automate your SAP workflows?
See a live demo with your actual SAP transactions. Most teams go live within 2 weeks.